In order to participate in the STEM Fest, you must agree to these rules and guidelines.

Exhibitors at the STEM Fest play a major role in the success of the event. Little Rock AFB, the STEM Fest Committee and exhibitors are responsible for creating a professional and safe environment for the delivery of the STEM Fest program.

exhibitor Rules And guidelines:

  • Arrive at least 30 minutes prior to the start of the festival and stay for the entire program.

  • Exhibitors are expected to follow the cancellation policy detailed on the registration form.

  • There is no dress code. However, we ask that you wear a shirt with logo that best represents your organization and wear a name badge. If you do not have a name badge, one may be provided to you at the information booth.

  • A minimum of 2 representatives should staff a booth at all times.

  • Distribution of literature is restricted to the parameters of the booth (surface of your table top).

  • Promotional giveaways are allowed, but must be approved beforehand by the STEM Committee. Examples include: Keychains, Water bottles, T-shirts, Pennants, Food/Candy, Bags, Pens, etc.

  • Audio-visual volume should be kept to a minimum as not to interfere with other exhibitors.

  • Display space will be determined by size of your exhibit and the STEM Committee. To maintain a professional appearance, pipe and drape booths are available.

  • Pop-up tents are not allowed unless you choose to be placed outside the Hangar.

  • Exhibits utilizing pipe and drape booths should not exceed the parameters of the booth or obstruct the view of adjacent booths.

  • Aisles must be kept completely clear of materials and displays.

  • Items may not be attached to any structures in the facility including columns, walls, floors, etc.

  • In order to ensure all attendees and exhibitors have a positive experience, please notify a representative at the information booth if you encounter solicitors or any unauthorized activity.

  • Complete the exhibitor evaluation after the fair. A link to the online survey will be emailed to the primary contact of your institution.

  • Little Rock AFB is not responsible for loss or damage of displays. Displays are entered at exhibitor’s own risk.

Failure to adhere to these guidelines will result in your institution being asked to vacate your booth and the Little Rock AFB STEM Fest.